Upcoming MCAS and MEPA Data Releases

A previous blog post provided some of the preliminary release dates for MCAS results, but I wanted to provide links to two ESE memos containing additional details.

Preliminary 2012 MCAS Data:

• June 12th - ELA Composition images posted electronically for principals
• June 15th - Portfolio Feedback Forms for MCAS-Alt posted electronically for principals
• June 22nd - Excel data files and school roster reports with preliminary student results to Dropbox Central.
• June 29th - Preliminary school and district reports to Dropbox Central.
• June 29th - Selected EDW reports posted.

See the Commissioner's May 21st memo for more details.

Spring 2012 MEPA Data:

• June 7th - Parent/Guardian reports received by schools via UPS.
• June 7th - Various data reports posted to http://www.mcasservicecenter.com/.
• June 25th - Student data file with 2011 and 2012 MEPA and MCAS scores will be posted at the Department's Security Portal.

More details on the MEPA release can be found here.

DART Detail: English Language Learners

The ESE is has introduced DART Detail: English Language Learners, the second of a series of dynamic Excel-based data investigation tools. This ELL-specific tool includes data such as enrollment, primary languages, countries of origin, MEPA performance, achievement gap information, MCAS performance, student indicators, staffing data, and Title III allocations. (Note: this version of the tool has been updated since the pilot release of DART Detail: ELLs in December and a User's Guide is now available.)

It's that time of year!

As the school year winds down, it's also a busy time of year data-wise! The MEPA data were released earlier this month, and the MCAS raw data files and roster files (embargoed!) were placed in DropBoxes at the end of last week. The end of this week will bring new preliminary data in the Data Warehouse, the MEPA-MCAS crosswalks in DropBoxes. If you missed the webinar last week on MCAS Reporting, the PowerPoint presentation can be found in the MCAS Reporting section of the MCAS Service Center.

Last week's conference call on EDW improvements provided of an insight into the improvements being made to the system. (PowerPoint to be posted soon on the ESE Web site.) Some features we can look forward to include:

• Faster report generation due to back-end improvements


• Interface enhancements including reports in a separate window, prompts directly on the report itself, and links to pre-run reports in DropBoxes


• MEPA and CD status data will be in EDW


• Faster access to appropriate prompts (for example, less scrolling to get to the district's name)


• On-screen previews of sample reports so users know what the report looks like before it is run

I don't have details about what features will be available when (I believe the goal is late summer), but I do know that we will see a few of the improvements in this week's EDW release. In addition, the new system and the old system will co-exist for a while as folks get used to the new system.

As a reminder, I am offering a Data Warehouse "Getting Started" workshop on June 29 and a "Refresher" course on August 22 (in Bourne). The refresher course will include any information about the "new" system that is available at that time. Spots are still available and you can sign up through the Cape Cod Collaborative.

Release Schedule for 2011 Preliminary MCAS Results

Commissioner Chester has announced a schedule for the June release of 2011 preliminary MCAS and MCAS-Alt results. This release will include full preliminary MCAS results for ELA, multiple-choice results for Math and STE (grades 5 and 8), and full MCAS-Alt results. As a reminder, this preliminary information is embargoed; while it may be used for instructional planning, it may not be discussed with the public or press.

Here's a summary of the schedule:

June 15 - ELA Composition images available at the MCAS Service Center Web site
June 16 - MCAS-Alt Portfolio feedback forms available in DropBox
June 17 - Preliminary roster reports posted in DropBox
June 20 - Preliminary school/district reports posted in DropBox
June 24 - Selected reports available in Education Data Warehouse
August TBD - Full preliminary results available

In addition, there will be two MCAS reporting teleconferences on June 16 at 2:30 pm and June 17 at 10:00 am (register via www.mcasservicecenter.com).

The folks at ESE are putting into place several strategies to minimize traffic jams with the EDW for this June release, including links to pre-run versions of popular reports. Stay tuned for more details.

Please visit the Commissioner's memo for the details of the MCAS release schedule as well as the MEPA results schedule.