If this blog post seems like deja vu, it probably is...the student claiming process needs to take place annually!
By default, the Education Data Warehouse allows schools and
districts to access data for tests administered only in those schools or districts.
The student claiming process enables schools and districts to access to ALL
historical MCAS data for their enrolled students, regardless of where the test
was taken.
This means that Data Warehouse users can view historical data for students who are new to the district OR new to a school, if those students have been “claimed.” For instance, a middle school principal would (by default) only be able to view data for students who took the MCAS at the middle school. After the student claiming process has been completed, he or she would be able to access the data for students entering from the elementary school, as well as data for students who have come in from other districts.
The student claiming fields in the EDW have had their annual re-set as of July 12, 2012. So, once your district has "rolled over" the student information system to the 2012-2013 school year, a "claiming file" of all currently registered/enrolled students can be uploaded to the warehouse. Once you have successfully uploaded and accepted the data, users will then be able to access MCAS and SIMS history for all students registered to be in your schools this September. It's a great idea to do this now, if possible, before the preliminary data is released in August!
This means that Data Warehouse users can view historical data for students who are new to the district OR new to a school, if those students have been “claimed.” For instance, a middle school principal would (by default) only be able to view data for students who took the MCAS at the middle school. After the student claiming process has been completed, he or she would be able to access the data for students entering from the elementary school, as well as data for students who have come in from other districts.
The student claiming fields in the EDW have had their annual re-set as of July 12, 2012. So, once your district has "rolled over" the student information system to the 2012-2013 school year, a "claiming file" of all currently registered/enrolled students can be uploaded to the warehouse. Once you have successfully uploaded and accepted the data, users will then be able to access MCAS and SIMS history for all students registered to be in your schools this September. It's a great idea to do this now, if possible, before the preliminary data is released in August!
Generally, the student claiming process is handled by the
person in your district who manages the SIMS data and involves creating and uploading a file containing a subset of the most recent student data. Information on the
process for student claiming can be found at the end of Chapter 3: Basic Access of the EDW User Guide.
Please note that for those districts currently using SIF for claiming,
this process should happen automatically. For further information,
please contact your ESE SIF representative.
